The Project Management Assistant supports the leadership team, project leads and rpk team in establishing and tracking project milestones, ensuring quality control of content, and coordinating team efforts (including travel, scheduling and professional development).  This position also provides client facing support for content creation and management, and workflow to ensure project success.

Project Management

  1. Creates long- and short-term plans, including setting targets for milestones, adhering to deadlines and working with project leads to allocate resources
  2. Assists in the definition of project scope and goals
  3. Supports creation of proposals and contracts
  4. Prepares budget based on scope of work and resource requirements
  5. Tracks project hours and costs in order to meet budget
  6. Serves as a point of contact for teams and client
  7. Communicates with senior leadership to keep projects aligned with organization goals
  8. Recommends adjustments to schedules and targets on projects as needed to ensure projects meet deadlines
  9. Motivates people involved in the project to complete tasks on time
  10. Supports project leads with planning sessions
  11. Oversees all incoming and outgoing project documentation
  12. Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
  13. Conducts final project reviews and creates detailed reports
  14. Optimizes and improves processes and the overall approach where necessary

Client Workflow and Content Support

  1. Serves as a member of project teams, as assigned
  2. Memorializes client engagements and creates client facing documentation
  3. Conducts research, as requested, to support project needs

Quality Control

  1. Reviews content prior to presentation to client to ensure accuracy, brand identification and quality of presentation
  2. Manages existing content for easy retrieval by team members
  3. Creates standardized approaches and content for utilization by team members

Office Administration

  1. Coordinates staff and internal resources
  2. Supports scheduling of internal and client facing meetings
  3. Supports travel booking
  4. Works with accountant to support expense reconciliation and reimbursement
  5. Ensures timely and accurate submittal of hours by team members, and coordinates submission and reporting with accountant to support biweekly payroll
  6. Provides reports on team hour utilization for efficiency and margin analysis
  7. Supports staff development by:
    • Helping create and monitor individual and team goals
    • Supporting monthly team professional development
    • Collaborating with Senior Partner to plan staff retreats

Performs other duties as assigned

Requirements:

  1. Bachelor’s degree required. Master’s degree preferred.
  2. 3 years’ experience in providing project management and administrative support
  3. Solid computer skills, including Microsoft Office
  4. Highly accurate and thorough in all tasks
  5. Exceptional organizational and presentation skills
  6. Outstanding written, verbal, and interpersonal skills
  7. Strong problem-solving skills
  8. Proven experience as a collaborative team player
  9. Able to thrive in a fast-paced, deadline-driven environment
  10. Ability to travel, as required for project support

Compensation

rpk GROUP’s compensation package includes a competitive salary (dependent upon experience), employer match for the firm’s 401K plan, and liberal paid-time off (PTO).  We outfit staff’s home offices as needed (including a laptop, monitor, keyboard, printer/scanner, etc.); provide monthly stipends for telecommunications; and cover all travel expenses for staff meetings and other required travel.

How to Apply

To be considered for the Project Management Assistant position, please send your resume and a short description of interest and availability to info@rpkgroup.com  with the subject header “Project Management Assistant Position.” We will review submissions as they are received and will contact applicants to request more information and/or to schedule interviews as appropriate. We seek to fill the position as soon as possible, and it will remain open until filled. No phone call inquiries about the position will be accepted.

rpk GROUP is an equal opportunity employer and does not unlawfully discriminate against employees or applications for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline and termination.

 

rpk GROUP

rpk GROUP

rpk GROUP is a leading voice in the creation of new business models and effective growth strategies for higher education. Follow us on Twitter: @rpk_GROUP